Malpractice Policy and Procedure

Malpractice Policy and Procedure

IMEXA policy on malpractice strives to prevent the occurrence of malpractice of institutions accredited by IMEXA in order to safeguard the consistency and integrity of all parties.

The board assures to control agreements in relation to accredited training institutions. These agreements, combined with internal administrative procedures, ensure that IMEXA provides a ‘malpractice policy template’ of training for all accredited institutions, to help them meet these requirements:

 Course materials are as far as possible accurate and consistent.

 Malpractice in any form will not be tolerated in any way or form and the institution/member will be discredited.

Where malpractice is suspected or is alleged, and where there are reasonable grounds for that suspicion or allegation, IMEXA will promptly take all reasonable steps to establish whether or not malpractice did occur.

Forms of malpractice:

  • Moving the time or date of fixed assessments without permission from IMEXA and the Awarding Body
  • Failure to keep assessment materials secure.
  • Obtaining unauthorised access to assessment materials prior to or following an assessment
  • Failure to adhere to exam regulations and procedures, or to issue to students/members the appropriate notices and warnings before the exam begins.
  • Failure to carry out invigilation in accordance with awarding body requirements/regulations.
  • Assisting or prompting students with the production of answers.
  • Colluding with, or permitting collusion, or failing to report a student/member in any activity that constitutes student malpractice.
  • Deliberate failure to adhere to, or to circumnavigate, the requirements of IMEXA’s Reasonable Adjustments Policy
  • Administrative error with serious effect on student/member performance or results
  • Any action likely to lead to an Adverse Effect.
  • Misuse of intellectual property in any form whatsoever.
  • Misconduct in terms of IMEXA’s Code of Conduct and Ethics.
  • Misrepresentation in any form whatsoever.
  • Obtaining examination or assessment material without authorisation.
  • Introduction of unauthorised material into the exam room, for example notes, study guides, own blank paper, personal stereos, mobile phones, and other similar electronic devices by a student/member. This does not pertain to online open book exams.
  • Citations and referencing should be included in all training materials to acknowledge the source of information used to credit the originator of such copyright material and to avoid plagiarism which is a violation of moral rights and regarded a serious ethical offence.
  • Obtaining, receiving, exchanging or passing on information during an examination (or the attempt to) by means of talking, using written notes, electronic devices or non-verbal communication.
  • Copying from another student, or knowingly allowing another student to copy work.
  • Collusion – working collaboratively with other students/members in an examination.
  • Disruptive behaviour, including the use of offensive language, or damaging other students work.
  • Entering offensive or inappropriate material into the exam script.
  • Failure to abide by the instructions or advice of an invigilator, supervisor, or CIPS (where applicable) in relation to the assessment rules and regulations.
  • Impersonation – pretending to be someone else or arranging for another to take one’s place in an exam. In the event of an online exam have another person present the exam.
  • Plagiarism – presenting ideas, research, theories, or words of others as one’s own by any student/member.
  • Fraudulent claims for special consideration.

Procedure for dealing with malpractice.

All incidents of malpractice, irrespective of the nature of the incident, must be reported to IMEXA (via the organisational reporting chain) by a study or exam centre/online training institution, an invigilator or any other person present at the time the alleged malpractice took place. Anonymous reports of malpractice will be acted upon only if there is supporting evidence, or if the nature of the report warrants it.

This policy has been in operation since February 2021 and will be reviewed in March 2022